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Purchase Ledger Administration Apprentice - Brackmills

Purpose: To administer the purchase ledger in order that supplier invoices, credit notes and queries can be processed to enable supplier payments to be made within the agreed credit terms to ensure continuity of supply.

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Job purpose

Purpose: To administer the purchase ledger in order that supplier invoices, credit notes and queries can be processed to enable supplier payments to be made within the agreed credit terms to ensure continuity of supply.

Responsibilities of Role

• To agree supplier invoices to purchase orders on the system and post to the ledgers when agreed with order.

• Where invoices do not agree with the orders obtain relevant explanation and query invoices with supplier in writing.

• Arrange for relevant credit notes to be issued by supplier to enable invoices under query to be processed.

• Sort the overhead expense invoices and pass to relevant manager for authorisation prior to posting to the computer system.

• Produce payment runs at agreed intervals and raise cheque payments and pass to the finance manager for authorisation

• Maintain the payments cash book on a daily basis.

• Agree supplier statements with their purchase ledger account on a monthly basis and request copy invoices and investigate any discrepancies.

• Review and update the returns system daily as matters are resolved.

• Produce Monthly Purchase Ledger Control Account and agree to trade creditors listing

• Print purchase day book invoice and credit note listings monthly.

• Print purchase payment day book monthly and agree to the cash book.

• CSP/ Cloud Billing

• Telecoms Billing

• Perform reasonable tasks within your capability and not specific to your job role which are for the benefit of the company as a whole

Skills Required

• Excellent numeracy and Literacy skills

• Good Telephone Manner

• Possess the ability to prioritise tasks and work to deadlines

• Computer and IT literate

• Logical and analytical approach

• Effective Communication Skills

Attributes Required

• Is self motivated and receptive to change

• Driven to achieve with a positive mental attitude

• Flexible approach to business requirements

• Committed to the achievement and goals of the whole team and not solely personal targets.

• Have ability to make sound commercial decisions based on cost and benefits.

Authority Levels

• Accept invoice discrepancies to orders where difference is minimal and not cost effective to challenge, to a value of £1.00. All values greater need to seek Finance manager approval

Hours: Monday - Friday 8:30am - 5:30pm

Salary: £14,000+ (DOE)

Benefits: 28 days holiday + bank holidays

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